Task & Project Management
4.4/5.0
VerifiedFreemiumLast technical review:
Markdown for AI (.md)

Todoist

Task manager and to-do list application for organizing personal and team projects.

Pricing

$0/mo

Freemium
Score

4.4/5

  1. FreeBeginner
  2. $5/moPro
Certifications
2
Last technical review
2026-11-06
Available plansVisit website (opens in a new tab)

Technical Overview

Todoist is a task manager and to-do list application designed to help professionals and teams organize their daily workflow. It features natural language processing support, custom filters, and multi-platform cloud synchronization. It offers a permanent free tier alongside paid subscription options focused on advanced collaboration and productivity features.

Analyst Evaluation: Pros and Limitations

Verified Advantages

  • Fast and intuitive user interface with natural language support
  • Wide availability of native apps and extensions across multiple platforms
  • Extensive API that facilitates integration with external workflows and automations

Technical Considerations

  • Advanced collaboration and automatic reminder features restricted in the free plan
  • No options for self-hosting or total control of data infrastructure

Technical Capabilities & Features

3/7
Included:REST & GraphQL API
Not available:SSO / SAML Authentication
Not available:Self-Hosted Option
Included:Full Data Export
Included:Role-Based Access Control (RBAC)
Not available:Custom Domains & SSL
Not available:Immutable Audit Logs
Scorecard
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Technical Scorecard: Todoist

85/100
DX & Tech Documentation
Excellent
90/100
Pricing Fairness
Excellent
85/100
Security & Governance
Excellent
80/100
Data Portability & Sovereignty
Favorable
75/100
Performance & Reliability
Excellent
95/100

Time to Value & Fit by Segment: Todoist

Estimated Time-to-Value< 1 hour (Immediate)

Near-instantaneous deployment with minimal technical friction.

Learning CurveLow (Intuitive)

Rapid onboarding for developers without prior training required.

Fit Index by Organization Size

Startup & Agile Teams1 to 50 members
90%
Mid-Market & Scaleup50 to 500 members
80%
Corporate Enterprise500+ members
60%
Pricing & TCO
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Pricing

$0.00/mo

Model: FREEMIUM.

Available plans:

  • Beginner$0/mo
  • Pro$5/mo

Free Tier Verification:

  • No credit card required
  • Commercial use allowed
  • Unlimited usage with no expiration
  • No mandatory watermarks
Get Todoist (opens in a new tab)

Billing Risks & Hidden Clauses: Todoist

Free Tier Limits:

Free tier includes up to 5 active projects and basic task management features.

Audited Billing Critical Points:
  • Plan upgrades are billed per user, which can increase team costs unexpectedly as headcount grows.
Total Cost of Ownership (TCO) Projection: Todoist$0.00/mo
Deterministic cost estimation at 12 and 36 months based on team size, including SSO tax premiums and annual prepay discounts.
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Indie / Solo (1 active user)

Solo developer or independent technical founder.

Base Monthly Cost
$5/month
1 active user
12-Month Investment
$51/year
Includes ~15% savings via annual billing
3-Year TCO Projection (36m)
$153total
Consolidated software licensing expenditure

Estimated Self-Hosted VPS + DevOps Cost

Break-Even Point: Profitable starting at 6 active users

Calculated infrastructure: VPS 1 vCPU / 2GB RAM (~$5) + 0.5h DevOps/mes ($20)

Annual VPS + DevOps Cost$300/year
Differential vs SaaS LicensingSaaS is $249/year
Startup (10 active users)

Agile engineering team in validation and early traction stage.

Base Monthly Cost
$50/month
10 active users
12-Month Investment
$510/year
Includes ~15% savings via annual billing
3-Year TCO Projection (36m)
$1,530total
Consolidated software licensing expenditure

Estimated Self-Hosted VPS + DevOps Cost

Break-Even Point: Profitable starting at 23 active users

Calculated infrastructure: VPS 2 vCPU / 8GB RAM (~$15) + 2h DevOps/mes ($80)

Annual VPS + DevOps Cost$1,140/year
Differential vs SaaS LicensingSaaS is $630/year
Growth (25 active users)

Scaling company with team governance and granular access control requirements.

Base Monthly Cost
$125/month
25 active users
12-Month Investment
$1,275/year
Includes ~15% savings via annual billing
3-Year TCO Projection (36m)
$3,825total
Consolidated software licensing expenditure

Estimated Self-Hosted VPS + DevOps Cost

Break-Even Point: Profitable starting at 68 active users

Calculated infrastructure: Cluster VPS 4 vCPU / 16GB RAM (~$45) + 6h DevOps/mes ($240)

Annual VPS + DevOps Cost$3,420/year
Differential vs SaaS LicensingSaaS is $2,145/year
Scaleup (100 active users)

Established organization with enterprise security policies and mandatory SAML/SSO.

Base Monthly Cost
$500/month
100 active users
12-Month Investment
$5,100/year
Includes ~15% savings via annual billing
3-Year TCO Projection (36m)
$15,300total
Consolidated software licensing expenditure

Estimated Self-Hosted VPS + DevOps Cost

Break-Even Point: Profitable starting at 186 active users

Calculated infrastructure: Infraestructura HA redundante + Backups (~$150) + 16h DevOps/mes ($640)

Annual VPS + DevOps Cost$9,480/year
Differential vs SaaS LicensingSaaS is $4,380/year
Usage Surcharges & Bill Shock Simulator: TodoistWhat usage costs as you scale
Detect overage penalties before they impact engineering budget.
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Prototype / MVP (10 GB)

Included base quota in plan: 5 GB.
Low Risk / Predictable Bill
Base Monthly Rate
$5/mo
Fixed subscription or contracted tier
Overage Penalty
+$1/month extra
Variable surcharge for consumption above plan quota
Estimated Monthly Invoice
$6/mo
Total monthly cost before taxes
Technical Mitigation Recommendation:

Suitable for development; verify concurrent connection limits.

Base Production (50 GB)

Included base quota in plan: 5 GB.
High Risk / Accelerated Overages
Base Monthly Rate
$5/mo
Fixed subscription or contracted tier
Overage Penalty
+$8/month extra
Variable surcharge for consumption above plan quota
Estimated Monthly Invoice
$13/mo
Total monthly cost before taxes
Technical Mitigation Recommendation:

Implement table compression policies and temporal partitioning.

Active Growth (250 GB)

Included base quota in plan: 5 GB.
Critical Risk / Severe Bill Shock
Base Monthly Rate
$5/mo
Fixed subscription or contracted tier
Overage Penalty
+$44/month extra
Variable surcharge for consumption above plan quota
Estimated Monthly Invoice
$49/mo
Total monthly cost before taxes
Technical Mitigation Recommendation:

Offload cold backups to standard object storage (S3).

Large Scale (1.000 GB (1 TB))

Included base quota in plan: 5 GB.
Critical Risk / Severe Bill Shock
Base Monthly Rate
$5/mo
Fixed subscription or contracted tier
Overage Penalty
+$179/month extra
Variable surcharge for consumption above plan quota
Estimated Monthly Invoice
$184/mo
Total monthly cost before taxes
Technical Mitigation Recommendation:

Migrate to dedicated instance or self-hosted cluster to curtail I/O fees.

Procurement Strategy & Discounts: TodoistB2B Negotiation Playbook
Corporate executive level with highest authority to approve budgetary exceptions.
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Fair Market Price & B2B Procurement Benchmark

Non-renewal notice: 30 days before expirationMedian achieved discount: -12%
Public List Price
Custom / Contact
100% baseline
Audited Market Average
-12% median
~88% of list price
Optimized Target Price
-20% target
Max achievable discount (Q4 / multi-year): -20%

Verified Tactical Savings Levers

  • Annual Upfront PrepayUp to -20%

    Consolidated discount for upfront annual billing versus monthly rate.

  • Volume Seat TiersUp to -15%

    Tiered volume pricing discounts when exceeding team seat thresholds.

Security & Data Exit
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Compliance & Security Standards: Todoist

SOC 2 Type IIAudited
ISO 27001Not reported
GDPR / RGPDAudited
HIPAANot reported
PCI-DSSNot reported
Jurisdiction & Legal Sovereignty
🇺🇸United States [US]Subject to US CLOUD ActGDPR DPA Available
SSO Availability (SAML Enterprise)
Enterprise-Only SSO
Data Residency
USEUAWS
AI Privacy Policy
Opt-out available
Data Liberation & Migration Runbook: TodoistCSV · JSON
Actionable escape runbook and credential export guarantees to mitigate vendor lock-in.
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Supported Structured Export Formats
CSVJSON
Password Hash Portability
Locked: Proprietary Algorithm / No Export

Credential hashes are guarded under proprietary algorithms and cannot be exported.

CLI Command / Rescue Endpoint
https://todoist.com/help/articles/how-to-export-your-data
Exit Protocol & Migration Notes

Export available via manual CSV/JSON downloads of project data.

Deployment & Infrastructure Requirements: TodoistDocker
Hardware specs and Docker directives to run on local servers, dedicated VPS, or Kubernetes without telemetry leak to the cloud.
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Minimum Memory1 GB RAM (Recommended)
Compute CPU1 vCPU
Runtime / LanguageTypeScript / Go / Rust
Code LicenseOpen Source
Docker CLI Directive
docker run -d --name todoist -p 8080:8080 todoist:latest
Companion Services & Dependencies:
PostgreSQL 15+Redis 7+
Community & Repository
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Technical Reputation of Todoist

85/100 Technical Trust

Frequent Praises in Production

  • Fast and intuitive user interface with natural language support
  • Wide availability of native apps and extensions across multiple platforms
  • Extensive API that facilitates integration with external workflows and automations

Reported Production Frictions

  • Advanced collaboration and automatic reminder features restricted in the free plan
  • No options for self-hosting or total control of data infrastructure
Commercial Treatment & Vendor Lock-in:Self-Service in Dashboard

Cancellation flow is autonomous via billing portal or subscription settings.

Frequently Asked Technical Questions (Todoist)

Does Todoist offer a permanent free plan?

Yes, Todoist provides a basic free tier allowing users to manage a set number of active projects and tasks for individual use.

How is synchronization handled across devices?

Todoist automatically synchronizes all tasks, projects, and comments in real time through its cloud infrastructure for web, desktop, and mobile devices.

Is it possible to export stored task data?

Yes, the platform allows users to create backups and export project data in a structured format according to available account options.

Direct Alternatives

All tools in Todoist
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