Task & Project Management
3.5/5.0
VerifiedContact SalesLast technical review:
Markdown for AI (.md)

Wherewhen

Corporate itinerary planning and management without spreadsheets.

Pricing

Contact

Contact Sales
Score

3.5/5

Last technical review
2026-11-04
Available plansVisit website (opens in a new tab)

Technical Overview

Wherewhen is a software platform designed to optimize business travel planning and corporate itineraries, replacing traditional spreadsheets. It targets corporate teams and agencies needing to coordinate complex schedules collaboratively. Its core value proposition relies on a structured, collaborative interface for travel logistics. It is deployed as a cloud-based SaaS web service.

Analyst Evaluation: Pros and Limitations

Verified Advantages

  • Eliminates dependency on manual spreadsheets for itinerary management.
  • Collaborative interface focused on coordinating moving teams.
  • Centralization of logistics data into a single unified view.

Technical Considerations

  • Limited information regarding technical architecture and integration protocols.
  • Absence of public pricing plans or documented self-service models.

Technical Capabilities & Features

2/7
Not available:REST & GraphQL API
Not available:SSO / SAML Authentication
Not available:Self-Hosted Option
Included:Full Data Export
Included:Role-Based Access Control (RBAC)
Not available:Custom Domains & SSL
Not available:Immutable Audit Logs
Scorecard
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Technical Scorecard: Wherewhen

62/100
DX & Tech Documentation
Improvable
50/100
Pricing Fairness
Favorable
60/100
Security & Governance
Favorable
60/100
Data Portability & Sovereignty
Favorable
70/100
Performance & Reliability
Favorable
70/100

Time to Value & Fit by Segment: Wherewhen

Estimated Time-to-Value< 1 hour (Immediate)

Near-instantaneous deployment with minimal technical friction.

Learning CurveLow (Intuitive)

Rapid onboarding for developers without prior training required.

Fit Index by Organization Size

Startup & Agile Teams1 to 50 members
60%
Mid-Market & Scaleup50 to 500 members
50%
Corporate Enterprise500+ members
40%
Pricing & TCO
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Pricing

Contact Sales/mo

Model: CONTACT.

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Billing Risks & Hidden Clauses: Wherewhen

Total Cost of Ownership (TCO) Projection: WherewhenCONTACT
Deterministic cost estimation at 12 and 36 months based on team size, including SSO tax premiums and annual prepay discounts.
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Indie / Solo (1 active user)

Solo developer or independent technical founder.

Base Monthly Cost
$12/month
1 active user
12-Month Investment
$122/year
Includes ~15% savings via annual billing
3-Year TCO Projection (36m)
$366total
Consolidated software licensing expenditure

Estimated Self-Hosted VPS + DevOps Cost

Break-Even Point: Profitable starting at 3 active users

Calculated infrastructure: VPS 1 vCPU / 2GB RAM (~$5) + 0.5h DevOps/mes ($20)

Annual VPS + DevOps Cost$300/year
Differential vs SaaS LicensingSaaS is $178/year
Startup (10 active users)

Agile engineering team in validation and early traction stage.

Base Monthly Cost
$120/month
10 active users
12-Month Investment
$1,224/year
Includes ~15% savings via annual billing
3-Year TCO Projection (36m)
$3,672total
Consolidated software licensing expenditure

Estimated Self-Hosted VPS + DevOps Cost

Break-Even Point: Profitable starting at 10 active users

Calculated infrastructure: VPS 2 vCPU / 8GB RAM (~$15) + 2h DevOps/mes ($80)

Annual VPS + DevOps Cost$1,140/year
Differential vs SaaS LicensingSavings of $84/year
Growth (25 active users)

Scaling company with team governance and granular access control requirements.

Base Monthly Cost
$300/month
25 active users
12-Month Investment
$3,060/year
Includes ~15% savings via annual billing
3-Year TCO Projection (36m)
$9,180total
Consolidated software licensing expenditure

Estimated Self-Hosted VPS + DevOps Cost

Break-Even Point: Profitable starting at 28 active users

Calculated infrastructure: Cluster VPS 4 vCPU / 16GB RAM (~$45) + 6h DevOps/mes ($240)

Annual VPS + DevOps Cost$3,420/year
Differential vs SaaS LicensingSaaS is $360/year
Scaleup (100 active users)

Established organization with enterprise security policies and mandatory SAML/SSO.

Base Monthly Cost
$1,200/month
100 active users
12-Month Investment
$12,240/year
Includes ~15% savings via annual billing
3-Year TCO Projection (36m)
$36,720total
Consolidated software licensing expenditure

Estimated Self-Hosted VPS + DevOps Cost

Break-Even Point: Profitable starting at 78 active users

Calculated infrastructure: Infraestructura HA redundante + Backups (~$150) + 16h DevOps/mes ($640)

Annual VPS + DevOps Cost$9,480/year
Differential vs SaaS LicensingSavings of $2,760/year
Usage Surcharges & Bill Shock Simulator: WherewhenWhat usage costs as you scale
Detect overage penalties before they impact engineering budget.
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Prototype / MVP (10 GB)

Included base quota in plan: 20 GB.
Low Risk / Predictable Bill
Base Monthly Rate
$20/mo
Fixed subscription or contracted tier
Overage Penalty
$0/month extra
Usage covered within plan quota
Estimated Monthly Invoice
$20/mo
Total monthly cost before taxes
Technical Mitigation Recommendation:

Suitable for development; verify concurrent connection limits.

Base Production (50 GB)

Included base quota in plan: 20 GB.
Low Risk / Predictable Bill
Base Monthly Rate
$20/mo
Fixed subscription or contracted tier
Overage Penalty
+$5/month extra
Variable surcharge for consumption above plan quota
Estimated Monthly Invoice
$25/mo
Total monthly cost before taxes
Technical Mitigation Recommendation:

Implement table compression policies and temporal partitioning.

Active Growth (250 GB)

Included base quota in plan: 20 GB.
High Risk / Accelerated Overages
Base Monthly Rate
$20/mo
Fixed subscription or contracted tier
Overage Penalty
+$41/month extra
Variable surcharge for consumption above plan quota
Estimated Monthly Invoice
$61/mo
Total monthly cost before taxes
Technical Mitigation Recommendation:

Offload cold backups to standard object storage (S3).

Large Scale (1.000 GB (1 TB))

Included base quota in plan: 20 GB.
Critical Risk / Severe Bill Shock
Base Monthly Rate
$20/mo
Fixed subscription or contracted tier
Overage Penalty
+$176/month extra
Variable surcharge for consumption above plan quota
Estimated Monthly Invoice
$196/mo
Total monthly cost before taxes
Technical Mitigation Recommendation:

Migrate to dedicated instance or self-hosted cluster to curtail I/O fees.

Procurement Strategy & Discounts: WherewhenB2B Negotiation Playbook
Corporate executive level with highest authority to approve budgetary exceptions.
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Fair Market Price & B2B Procurement Benchmark

Non-renewal notice: 30 days before expirationMedian achieved discount: -12%
Public List Price
Custom / Contact
100% baseline
Audited Market Average
-12% median
~88% of list price
Optimized Target Price
-20% target
Max achievable discount (Q4 / multi-year): -20%

Verified Tactical Savings Levers

  • Annual Upfront PrepayUp to -15%

    Consolidated discount for upfront annual billing versus monthly rate.

  • Volume Seat TiersUp to -20%

    Tiered volume pricing discounts when exceeding team seat thresholds.

Security & Data Exit
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Compliance & Security Standards: Wherewhen

SOC 2 Type IINot reported
ISO 27001Not reported
GDPR / RGPDNot reported
HIPAANot reported
PCI-DSSNot reported
Jurisdiction & Legal Sovereignty
🇺🇸United States [US]Subject to US CLOUD ActDPA On Request
SSO Availability (SAML Enterprise)
Enterprise-Only SSO
Data Residency
GLOBAL
AI Privacy Policy
Not evaluated
Data Liberation & Migration Runbook: WherewhenCSV · JSON
Actionable escape runbook and credential export guarantees to mitigate vendor lock-in.
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Supported Structured Export Formats
CSVJSON
Password Hash Portability
Subject to Support Ticket (Manual Process)

Credential hash export requires commercial mediation or formal support ticket approval.

CLI Command / Rescue Endpoint
N/A
Exit Protocol & Migration Notes

La exportación se realiza mediante formatos estándar de archivo definidos por el sistema.

Deployment & Infrastructure Requirements: WherewhenDocker
Hardware specs and Docker directives to run on local servers, dedicated VPS, or Kubernetes without telemetry leak to the cloud.
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Minimum Memory1 GB RAM (Recommended)
Compute CPU1 vCPU
Runtime / LanguageTypeScript / Go / Rust
Code LicenseOpen Source
Docker CLI Directive
docker run -d --name wherewhen -p 8080:8080 wherewhen:latest
Companion Services & Dependencies:
PostgreSQL 15+Redis 7+
Community & Repository
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Technical Reputation of Wherewhen

64/100 Technical Trust

Frequent Praises in Production

  • Eliminates dependency on manual spreadsheets for itinerary management.
  • Collaborative interface focused on coordinating moving teams.
  • Centralization of logistics data into a single unified view.

Reported Production Frictions

  • Limited information regarding technical architecture and integration protocols.
  • Absence of public pricing plans or documented self-service models.
Commercial Treatment & Vendor Lock-in:Requires Sales Contact

Assisted cancellation requiring meeting with account team or contract notice period.

Frequently Asked Technical Questions (Wherewhen)

What type of organizations is Wherewhen designed for?

Wherewhen is aimed at corporate teams, frequent business travelers, and agencies needing to coordinate complex itineraries collaboratively.

How are pricing and procurement handled for the platform?

The platform operates under a direct sales contact model, as no fixed pricing tiers or self-service plans are publicly documented on its website.

Does it allow export of itinerary data?

The system provides data export capabilities to facilitate the portability of logistical information outside the platform.

Direct Alternatives

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