Healthcare & Clinic Software
4.3/5.0
VerifiedPaidLast technical review:
Markdown for AI (.md)

SimplePractice

EHR and practice management software for health and wellness professionals.

Pricing

From$79.00/mo

Paid
Score

4.3/5

Certifications
3
Last technical review
2026-11-01
Available plansVisit website (opens in a new tab)

Technical Overview

SimplePractice is a comprehensive electronic health record (EHR) and practice management platform built for therapists, speech-language pathologists, and wellness professionals. It includes integrated telehealth, insurance billing tools, calendar management, and HIPAA compliance. Deployed as a cloud SaaS and billed monthly.

Analyst Evaluation: Pros and Limitations

Verified Advantages

  • Built-in HIPAA compliance for patient data security.
  • Specialized tools for insurance billing and claims management.
  • Native telehealth platform for virtual sessions.

Technical Considerations

  • Lacks a permanent free tier after the trial period.
  • Limited customization for complex clinical workflows.

Technical Capabilities & Features

3/7
Not available:REST & GraphQL API
Not available:SSO / SAML Authentication
Not available:Self-Hosted Option
Included:Full Data Export
Included:Role-Based Access Control (RBAC)
Not available:Custom Domains & SSL
Included:Immutable Audit Logs
Scorecard
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Technical Scorecard: SimplePractice

82/100
DX & Tech Documentation
Excellent
80/100
Pricing Fairness
Favorable
75/100
Security & Governance
Excellent
90/100
Data Portability & Sovereignty
Favorable
78/100
Performance & Reliability
Excellent
87/100

Time to Value & Fit by Segment: SimplePractice

Estimated Time-to-Value1 - 7 days (Agile)

Standard sprint integration without complex external dependencies.

Learning CurveModerate (Standard)

Requires consulting technical documentation and basic credentials setup.

Fit Index by Organization Size

Startup & Agile Teams1 to 50 members
80%
Mid-Market & Scaleup50 to 500 members
70%
Corporate Enterprise500+ members
50%
Pricing & TCO
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Pricing

$79.00/mo

Model: PAID.

Available plans:

  • Standard Practice Plan$79/mo
Get SimplePractice (opens in a new tab)

Billing Risks & Hidden Clauses: SimplePractice

Audited Billing Critical Points:
  • Subscription fees increase after introductory promotional periods expire.
Total Cost of Ownership (TCO) Projection: SimplePractice$79.00/mo
Deterministic cost estimation at 12 and 36 months based on team size, including SSO tax premiums and annual prepay discounts.
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Indie / Solo (1 active user)

Solo developer or independent technical founder.

Base Monthly Cost
$79/month
1 active user
12-Month Investment
$806/year
Includes ~15% savings via annual billing
3-Year TCO Projection (36m)
$2,418total
Consolidated software licensing expenditure

Estimated Self-Hosted VPS + DevOps Cost

Break-Even Point: Profitable starting at 1 active user

Calculated infrastructure: VPS 1 vCPU / 2GB RAM (~$5) + 0.5h DevOps/mes ($20)

Annual VPS + DevOps Cost$300/year
Differential vs SaaS LicensingSavings of $506/year
Startup (10 active users)

Agile engineering team in validation and early traction stage.

Base Monthly Cost
$790/month
10 active users
12-Month Investment
$8,058/year
Includes ~15% savings via annual billing
3-Year TCO Projection (36m)
$24,174total
Consolidated software licensing expenditure

Estimated Self-Hosted VPS + DevOps Cost

Break-Even Point: Profitable starting at 2 active users

Calculated infrastructure: VPS 2 vCPU / 8GB RAM (~$15) + 2h DevOps/mes ($80)

Annual VPS + DevOps Cost$1,140/year
Differential vs SaaS LicensingSavings of $6,918/year
Growth (25 active users)

Scaling company with team governance and granular access control requirements.

Base Monthly Cost
$1,975/month
25 active users
12-Month Investment
$20,145/year
Includes ~15% savings via annual billing
3-Year TCO Projection (36m)
$60,435total
Consolidated software licensing expenditure

Estimated Self-Hosted VPS + DevOps Cost

Break-Even Point: Profitable starting at 5 active users

Calculated infrastructure: Cluster VPS 4 vCPU / 16GB RAM (~$45) + 6h DevOps/mes ($240)

Annual VPS + DevOps Cost$3,420/year
Differential vs SaaS LicensingSavings of $16,725/year
Scaleup (100 active users)

Established organization with enterprise security policies and mandatory SAML/SSO.

Base Monthly Cost
$7,900/month
100 active users
12-Month Investment
$80,580/year
Includes ~15% savings via annual billing
3-Year TCO Projection (36m)
$241,740total
Consolidated software licensing expenditure

Estimated Self-Hosted VPS + DevOps Cost

Break-Even Point: Profitable starting at 12 active users

Calculated infrastructure: Infraestructura HA redundante + Backups (~$150) + 16h DevOps/mes ($640)

Annual VPS + DevOps Cost$9,480/year
Differential vs SaaS LicensingSavings of $71,100/year
Usage Surcharges & Bill Shock Simulator: SimplePracticeWhat usage costs as you scale
Detect overage penalties before they impact engineering budget.
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Prototype / MVP (10 GB)

Included base quota in plan: 20 GB.
Low Risk / Predictable Bill
Base Monthly Rate
$79/mo
Fixed subscription or contracted tier
Overage Penalty
$0/month extra
Usage covered within plan quota
Estimated Monthly Invoice
$79/mo
Total monthly cost before taxes
Technical Mitigation Recommendation:

Suitable for development; verify concurrent connection limits.

Base Production (50 GB)

Included base quota in plan: 20 GB.
Low Risk / Predictable Bill
Base Monthly Rate
$79/mo
Fixed subscription or contracted tier
Overage Penalty
+$5/month extra
Variable surcharge for consumption above plan quota
Estimated Monthly Invoice
$84/mo
Total monthly cost before taxes
Technical Mitigation Recommendation:

Implement table compression policies and temporal partitioning.

Active Growth (250 GB)

Included base quota in plan: 20 GB.
Moderate Risk / Monitor Quota
Base Monthly Rate
$79/mo
Fixed subscription or contracted tier
Overage Penalty
+$41/month extra
Variable surcharge for consumption above plan quota
Estimated Monthly Invoice
$120/mo
Total monthly cost before taxes
Technical Mitigation Recommendation:

Offload cold backups to standard object storage (S3).

Large Scale (1.000 GB (1 TB))

Included base quota in plan: 20 GB.
High Risk / Accelerated Overages
Base Monthly Rate
$79/mo
Fixed subscription or contracted tier
Overage Penalty
+$176/month extra
Variable surcharge for consumption above plan quota
Estimated Monthly Invoice
$255/mo
Total monthly cost before taxes
Technical Mitigation Recommendation:

Migrate to dedicated instance or self-hosted cluster to curtail I/O fees.

Procurement Strategy & Discounts: SimplePracticeB2B Negotiation Playbook
Corporate executive level with highest authority to approve budgetary exceptions.
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Fair Market Price & B2B Procurement Benchmark

Non-renewal notice: 30 days before expirationMedian achieved discount: -12%
Public List Price
$79 /mo
100% baseline
Audited Market Average
$70 /mo
~88% of list price
Optimized Target Price
$63 /mo
Max achievable discount (Q4 / multi-year): -20%

Verified Tactical Savings Levers

  • Annual Upfront PrepayUp to -15%

    Consolidated discount for upfront annual billing versus monthly rate.

Security & Data Exit
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Compliance & Security Standards: SimplePractice

SOC 2 Type IIAudited
ISO 27001Not reported
GDPR / RGPDAudited
HIPAAAudited
PCI-DSSNot reported
Jurisdiction & Legal Sovereignty
🇺🇸United States [US]Subject to US CLOUD ActGDPR DPA Available
SSO Availability (SAML Enterprise)
No SSO Documented
Data Residency
USAWS
AI Privacy Policy
Not evaluated
Data Liberation & Migration Runbook: SimplePracticeCSV · PDF
Actionable escape runbook and credential export guarantees to mitigate vendor lock-in.
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Supported Structured Export Formats
CSVPDF
Password Hash Portability
Subject to Support Ticket (Manual Process)

Credential hash export requires commercial mediation or formal support ticket approval.

Deployment & Infrastructure Requirements: SimplePracticeDocker
Hardware specs and Docker directives to run on local servers, dedicated VPS, or Kubernetes without telemetry leak to the cloud.
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Minimum Memory1 GB RAM (Recommended)
Compute CPU1 vCPU
Runtime / LanguageTypeScript / Go / Rust
Code LicenseOpen Source
Docker CLI Directive
docker run -d --name simplepractice -p 8080:8080 simplepractice:latest
Companion Services & Dependencies:
PostgreSQL 15+Redis 7+
Community & Repository
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Technical Reputation of SimplePractice

80/100 Technical Trust

Frequent Praises in Production

  • Built-in HIPAA compliance for patient data security.
  • Specialized tools for insurance billing and claims management.
  • Native telehealth platform for virtual sessions.

Reported Production Frictions

  • Lacks a permanent free tier after the trial period.
  • Limited customization for complex clinical workflows.
Commercial Treatment & Vendor Lock-in:Self-Service in Dashboard

Cancellation flow is autonomous via billing portal or subscription settings.

Frequently Asked Technical Questions (SimplePractice)

Does SimplePractice offer a free trial?

Yes, the platform offers a 30-day free trial to explore the EHR features without requiring a credit card upfront.

Is the software HIPAA compliant?

Yes, the platform is designed to meet HIPAA standards to ensure maximum security and privacy for patient records and clinical notes.

Can I conduct virtual therapy sessions directly in the platform?

Yes, it features an integrated telehealth solution that allows secure, encrypted video calls with clients without requiring external software.

Direct Alternatives

All tools in SimplePractice
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