Task & Project Management
4.3/5.0
VerifiedPaidLast technical review:
Markdown for AI (.md)

Resource Guru

Resource management and capacity planning software for professional teams.

Pricing

From$7.50/mo

Paid
Score

4.3/5

Certifications
2
Last technical review
2026-10-28
Available plansVisit website (opens in a new tab)

Technical Overview

Resource Guru provides resource management and team scheduling software for agencies, consultancies, and engineering firms. It enables capacity visualization, project planning, leave management, and equipment booking through a cloud-based interface, billed via a per-user SaaS subscription model.

Analyst Evaluation: Pros and Limitations

Verified Advantages

  • Clear interface for viewing team capacity
  • Centralized leave and PTO management
  • Native tracking for timesheets and projects

Technical Considerations

  • No permanent free tier available
  • Advanced features restricted on entry plans

Technical Capabilities & Features

5/7
Included:REST & GraphQL API
Included:SSO / SAML Authentication
Not available:Self-Hosted Option
Included:Full Data Export
Included:Role-Based Access Control (RBAC)
Not available:Custom Domains & SSL
Included:Immutable Audit Logs
Scorecard
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Technical Scorecard: Resource Guru

82/100
DX & Tech Documentation
Excellent
80/100
Pricing Fairness
Favorable
75/100
Security & Governance
Excellent
85/100
Data Portability & Sovereignty
Excellent
80/100
Performance & Reliability
Excellent
90/100

Time to Value & Fit by Segment: Resource Guru

Estimated Time-to-Value1 - 7 days (Agile)

Standard sprint integration without complex external dependencies.

Learning CurveModerate (Standard)

Requires consulting technical documentation and basic credentials setup.

Fit Index by Organization Size

Startup & Agile Teams1 to 50 members
70%
Mid-Market & Scaleup50 to 500 members
85%
Corporate Enterprise500+ members
60%
Pricing & TCO
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Pricing

$7.50/mo

Model: PAID.

Available plans:

  • Standard Plan$7.5/mo
Get Resource Guru (opens in a new tab)

Billing Risks & Hidden Clauses: Resource Guru

Audited Billing Critical Points:
  • Billing is strictly tied to active user seats, meaning costs scale linearly with team growth.
Total Cost of Ownership (TCO) Projection: Resource Guru$7.50/mo
Deterministic cost estimation at 12 and 36 months based on team size, including SSO tax premiums and annual prepay discounts.
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Indie / Solo (1 active user)

Solo developer or independent technical founder.

Base Monthly Cost
$7.5/month
1 active user
12-Month Investment
$77/year
Includes ~15% savings via annual billing
3-Year TCO Projection (36m)
$231total
Consolidated software licensing expenditure

Estimated Self-Hosted VPS + DevOps Cost

Break-Even Point: Profitable starting at 4 active users

Calculated infrastructure: VPS 1 vCPU / 2GB RAM (~$5) + 0.5h DevOps/mes ($20)

Annual VPS + DevOps Cost$300/year
Differential vs SaaS LicensingSaaS is $223/year
Startup (10 active users)

Agile engineering team in validation and early traction stage.

Base Monthly Cost
$225/month
10 active users
12-Month Investment
$2,295/year
Includes ~15% savings via annual billing
3-Year TCO Projection (36m)
$6,885total
Consolidated software licensing expenditure

Estimated Self-Hosted VPS + DevOps Cost

Break-Even Point: Profitable starting at 5 active users

Calculated infrastructure: VPS 2 vCPU / 8GB RAM (~$15) + 2h DevOps/mes ($80)

Annual VPS + DevOps Cost$1,140/year
Differential vs SaaS LicensingSavings of $1,155/year
Growth (25 active users)

Scaling company with team governance and granular access control requirements.

Base Monthly Cost
$562.5/month
25 active users
12-Month Investment
$5,738/year
Includes ~15% savings via annual billing
3-Year TCO Projection (36m)
$17,214total
Consolidated software licensing expenditure

Estimated Self-Hosted VPS + DevOps Cost

Break-Even Point: Profitable starting at 15 active users

Calculated infrastructure: Cluster VPS 4 vCPU / 16GB RAM (~$45) + 6h DevOps/mes ($240)

Annual VPS + DevOps Cost$3,420/year
Differential vs SaaS LicensingSavings of $2,318/year
Scaleup (100 active users)

Established organization with enterprise security policies and mandatory SAML/SSO.

Base Monthly Cost
$2,250/month
100 active users
12-Month Investment
$22,950/year
Includes ~15% savings via annual billing
3-Year TCO Projection (36m)
$68,850total
Consolidated software licensing expenditure

Estimated Self-Hosted VPS + DevOps Cost

Break-Even Point: Profitable starting at 42 active users

Calculated infrastructure: Infraestructura HA redundante + Backups (~$150) + 16h DevOps/mes ($640)

Annual VPS + DevOps Cost$9,480/year
Differential vs SaaS LicensingSavings of $13,470/year
Usage Surcharges & Bill Shock Simulator: Resource GuruWhat usage costs as you scale
Detect overage penalties before they impact engineering budget.
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Prototype / MVP (10 GB)

Included base quota in plan: 20 GB.
Low Risk / Predictable Bill
Base Monthly Rate
$7.5/mo
Fixed subscription or contracted tier
Overage Penalty
$0/month extra
Usage covered within plan quota
Estimated Monthly Invoice
$7.5/mo
Total monthly cost before taxes
Technical Mitigation Recommendation:

Suitable for development; verify concurrent connection limits.

Base Production (50 GB)

Included base quota in plan: 20 GB.
Moderate Risk / Monitor Quota
Base Monthly Rate
$7.5/mo
Fixed subscription or contracted tier
Overage Penalty
+$5/month extra
Variable surcharge for consumption above plan quota
Estimated Monthly Invoice
$12.5/mo
Total monthly cost before taxes
Technical Mitigation Recommendation:

Implement table compression policies and temporal partitioning.

Active Growth (250 GB)

Included base quota in plan: 20 GB.
Critical Risk / Severe Bill Shock
Base Monthly Rate
$7.5/mo
Fixed subscription or contracted tier
Overage Penalty
+$41/month extra
Variable surcharge for consumption above plan quota
Estimated Monthly Invoice
$48.5/mo
Total monthly cost before taxes
Technical Mitigation Recommendation:

Offload cold backups to standard object storage (S3).

Large Scale (1.000 GB (1 TB))

Included base quota in plan: 20 GB.
Critical Risk / Severe Bill Shock
Base Monthly Rate
$7.5/mo
Fixed subscription or contracted tier
Overage Penalty
+$176/month extra
Variable surcharge for consumption above plan quota
Estimated Monthly Invoice
$183.5/mo
Total monthly cost before taxes
Technical Mitigation Recommendation:

Migrate to dedicated instance or self-hosted cluster to curtail I/O fees.

Procurement Strategy & Discounts: Resource GuruB2B Negotiation Playbook
Corporate executive level with highest authority to approve budgetary exceptions.
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Fair Market Price & B2B Procurement Benchmark

Non-renewal notice: 30 days before expirationMedian achieved discount: -12%
Public List Price
$7.5 /mo
100% baseline
Audited Market Average
$7 /mo
~88% of list price
Optimized Target Price
$6 /mo
Max achievable discount (Q4 / multi-year): -20%

Verified Tactical Savings Levers

  • Annual Upfront PrepayUp to -15%

    Consolidated discount for upfront annual billing versus monthly rate.

  • Volume Seat TiersUp to -20%

    Tiered volume pricing discounts when exceeding team seat thresholds.

Security & Data Exit
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Compliance & Security Standards: Resource Guru

SOC 2 Type IIAudited
ISO 27001Not reported
GDPR / RGPDAudited
HIPAANot reported
PCI-DSSNot reported
Jurisdiction & Legal Sovereignty
🇬🇧United Kingdom [GB]Subject to US CLOUD ActGDPR DPA Available
SSO Availability (SAML Enterprise)
Enterprise-Only SSO
Data Residency
USEUAWS
AI Privacy Policy
Opt-out available
Data Liberation & Migration Runbook: Resource GuruCSV · XLSX
Actionable escape runbook and credential export guarantees to mitigate vendor lock-in.
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Supported Structured Export Formats
CSVXLSX
Password Hash Portability
Subject to Support Ticket (Manual Process)

Credential hash export requires commercial mediation or formal support ticket approval.

CLI Command / Rescue Endpoint
Admin Console -> Workspace Export
Exit Protocol & Migration Notes

Standard workspace data export in tabular and JSON formats.

Deployment & Infrastructure Requirements: Resource GuruDocker
Hardware specs and Docker directives to run on local servers, dedicated VPS, or Kubernetes without telemetry leak to the cloud.
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Minimum Memory1 GB RAM (Recommended)
Compute CPU1 vCPU
Runtime / LanguageTypeScript / Go / Rust
Code LicenseOpen Source
Docker CLI Directive
docker run -d --name resource-guru -p 8080:8080 resource-guru:latest
Companion Services & Dependencies:
PostgreSQL 15+Redis 7+
Community & Repository
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Technical Reputation of Resource Guru

80/100 Technical Trust

Frequent Praises in Production

  • Clear interface for viewing team capacity
  • Centralized leave and PTO management
  • Native tracking for timesheets and projects

Reported Production Frictions

  • No permanent free tier available
  • Advanced features restricted on entry plans
Commercial Treatment & Vendor Lock-in:Self-Service in Dashboard

Cancellation flow is autonomous via billing portal or subscription settings.

Frequently Asked Technical Questions (Resource Guru)

Does Resource Guru offer a free trial?

Yes, the platform provides an initial trial period to evaluate scheduling and resource management features without immediate financial commitment.

How is the service billing calculated?

The pricing model is based on a monthly or annual subscription fee per active user added to the scheduling and project control system.

Can external teams or contractors be managed?

You can add any human resource or equipment to the allocation calendars to maintain complete visibility over overall availability.

Is it possible to export planning data?

The platform allows you to extract detailed reports on resource utilization, logged hours, and project statuses for external analysis.

Direct Alternatives

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