Task & Project Management
4.4/5.0
VerifiedFreemiumLast technical review:
Markdown for AI (.md)

Teamwork

AI-powered PSA platform built for profitability, project management and resource tracking.

Pricing

$0/mo

Freemium
Score

4.4/5

Certifications
2
Last technical review
2026-10-28
Available plansVisit website (opens in a new tab)

Technical Overview

Teamwork is a Professional Services Automation platform designed for agencies and client-services teams. It integrates project management, resource scheduling, capacity forecasting, and live financial margin tracking. Deployed via cloud SaaS, it helps businesses optimize utilization and billable hours.

Analyst Evaluation: Pros and Limitations

Verified Advantages

  • Advanced resource allocation and capacity planning for billable work.
  • Live financial margin tracking per project and task.
  • Flexible views including Gantt, Table, List, and Kanban boards.

Technical Considerations

  • Steep learning curve due to extensive feature sets.
  • Advanced security and SSO features restricted to higher enterprise tiers.

Technical Capabilities & Features

5/7
Included:REST & GraphQL API
Included:SSO / SAML Authentication
Not available:Self-Hosted Option
Included:Full Data Export
Included:Role-Based Access Control (RBAC)
Not available:Custom Domains & SSL
Included:Immutable Audit Logs
Scorecard
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Technical Scorecard: Teamwork

85/100
DX & Tech Documentation
Excellent
88/100
Pricing Fairness
Excellent
80/100
Security & Governance
Excellent
85/100
Data Portability & Sovereignty
Excellent
82/100
Performance & Reliability
Excellent
90/100

Time to Value & Fit by Segment: Teamwork

Estimated Time-to-Value1 - 7 days (Agile)

Standard sprint integration without complex external dependencies.

Learning CurveModerate (Standard)

Requires consulting technical documentation and basic credentials setup.

Fit Index by Organization Size

Startup & Agile Teams1 to 50 members
8%
Mid-Market & Scaleup50 to 500 members
9%
Corporate Enterprise500+ members
7%
Pricing & TCO
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Pricing

$0.00/mo

Model: FREEMIUM.

Available plans:

  • Basics$12.99/mo

Free Tier Verification:

  • No credit card required
  • Commercial use allowed
  • Unlimited usage with no expiration
  • No mandatory watermarks
Get Teamwork (opens in a new tab)

Billing Risks & Hidden Clauses: Teamwork

Free Tier Limits:

Free tier available for small teams with basic project delivery and time tracking.

Audited Billing Critical Points:
  • Upgrading solely for SSO and advanced audit logs forces a jump to expensive enterprise tiers.

"Basics For small teams needing to deliver projects and track time more reliably 9.99 /user/month billed yearly 14 day free trial Get started for free"

Verified Quote: /pricing
Total Cost of Ownership (TCO) Projection: Teamwork$0.00/mo
Deterministic cost estimation at 12 and 36 months based on team size, including SSO tax premiums and annual prepay discounts.
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Indie / Solo (1 active user)

Solo developer or independent technical founder.

Base Monthly Cost
$12.99/month
1 active user
12-Month Investment
$132/year
Includes ~15% savings via annual billing
3-Year TCO Projection (36m)
$396total
Consolidated software licensing expenditure

Estimated Self-Hosted VPS + DevOps Cost

Break-Even Point: Profitable starting at 3 active users

Calculated infrastructure: VPS 1 vCPU / 2GB RAM (~$5) + 0.5h DevOps/mes ($20)

Annual VPS + DevOps Cost$300/year
Differential vs SaaS LicensingSaaS is $168/year
Startup (10 active users)

Agile engineering team in validation and early traction stage.

Base Monthly Cost
$279.9/month
10 active users
12-Month Investment
$2,855/year
Includes ~15% savings via annual billing
3-Year TCO Projection (36m)
$8,565total
Consolidated software licensing expenditure

Estimated Self-Hosted VPS + DevOps Cost

Break-Even Point: Profitable starting at 4 active users

Calculated infrastructure: VPS 2 vCPU / 8GB RAM (~$15) + 2h DevOps/mes ($80)

Annual VPS + DevOps Cost$1,140/year
Differential vs SaaS LicensingSavings of $1,715/year
Growth (25 active users)

Scaling company with team governance and granular access control requirements.

Base Monthly Cost
$699.75/month
25 active users
12-Month Investment
$7,137/year
Includes ~15% savings via annual billing
3-Year TCO Projection (36m)
$21,411total
Consolidated software licensing expenditure

Estimated Self-Hosted VPS + DevOps Cost

Break-Even Point: Profitable starting at 12 active users

Calculated infrastructure: Cluster VPS 4 vCPU / 16GB RAM (~$45) + 6h DevOps/mes ($240)

Annual VPS + DevOps Cost$3,420/year
Differential vs SaaS LicensingSavings of $3,717/year
Scaleup (100 active users)

Established organization with enterprise security policies and mandatory SAML/SSO.

Base Monthly Cost
$2,799/month
100 active users
12-Month Investment
$28,550/year
Includes ~15% savings via annual billing
3-Year TCO Projection (36m)
$85,650total
Consolidated software licensing expenditure

Estimated Self-Hosted VPS + DevOps Cost

Break-Even Point: Profitable starting at 34 active users

Calculated infrastructure: Infraestructura HA redundante + Backups (~$150) + 16h DevOps/mes ($640)

Annual VPS + DevOps Cost$9,480/year
Differential vs SaaS LicensingSavings of $19,070/year
Usage Surcharges & Bill Shock Simulator: TeamworkWhat usage costs as you scale
Detect overage penalties before they impact engineering budget.
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Prototype / MVP (10 GB)

Included base quota in plan: 5 GB.
Low Risk / Predictable Bill
Base Monthly Rate
$12.99/mo
Fixed subscription or contracted tier
Overage Penalty
+$1/month extra
Variable surcharge for consumption above plan quota
Estimated Monthly Invoice
$13.99/mo
Total monthly cost before taxes
Technical Mitigation Recommendation:

Suitable for development; verify concurrent connection limits.

Base Production (50 GB)

Included base quota in plan: 5 GB.
Moderate Risk / Monitor Quota
Base Monthly Rate
$12.99/mo
Fixed subscription or contracted tier
Overage Penalty
+$8/month extra
Variable surcharge for consumption above plan quota
Estimated Monthly Invoice
$20.99/mo
Total monthly cost before taxes
Technical Mitigation Recommendation:

Implement table compression policies and temporal partitioning.

Active Growth (250 GB)

Included base quota in plan: 5 GB.
Critical Risk / Severe Bill Shock
Base Monthly Rate
$12.99/mo
Fixed subscription or contracted tier
Overage Penalty
+$44/month extra
Variable surcharge for consumption above plan quota
Estimated Monthly Invoice
$56.99/mo
Total monthly cost before taxes
Technical Mitigation Recommendation:

Offload cold backups to standard object storage (S3).

Large Scale (1.000 GB (1 TB))

Included base quota in plan: 5 GB.
Critical Risk / Severe Bill Shock
Base Monthly Rate
$12.99/mo
Fixed subscription or contracted tier
Overage Penalty
+$179/month extra
Variable surcharge for consumption above plan quota
Estimated Monthly Invoice
$191.99/mo
Total monthly cost before taxes
Technical Mitigation Recommendation:

Migrate to dedicated instance or self-hosted cluster to curtail I/O fees.

Procurement Strategy & Discounts: TeamworkB2B Negotiation Playbook
Corporate executive level with highest authority to approve budgetary exceptions.
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Fair Market Price & B2B Procurement Benchmark

Non-renewal notice: 30 days before expirationMedian achieved discount: -12%
Public List Price
Custom / Contact
100% baseline
Audited Market Average
-12% median
~88% of list price
Optimized Target Price
-20% target
Max achievable discount (Q4 / multi-year): -20%

Verified Tactical Savings Levers

  • Annual Upfront PrepayUp to -25%

    Consolidated discount for upfront annual billing versus monthly rate.

  • Volume Seat TiersUp to -15%

    Tiered volume pricing discounts when exceeding team seat thresholds.

Security & Data Exit
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Compliance & Security Standards: Teamwork

SOC 2 Type IIAudited
ISO 27001Not reported
GDPR / RGPDAudited
HIPAANot reported
PCI-DSSNot reported
Jurisdiction & Legal Sovereignty
🇮🇪Ireland [IE]Subject to US CLOUD ActGDPR DPA Available
SSO Availability (SAML Enterprise)
Enterprise-Only SSO
Data Residency
USEUAWS
AI Privacy Policy
Opt-out available
Data Liberation & Migration Runbook: TeamworkCSV · JSON
Actionable escape runbook and credential export guarantees to mitigate vendor lock-in.
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Supported Structured Export Formats
CSVJSON
Password Hash Portability
Subject to Support Ticket (Manual Process)

Credential hash export requires commercial mediation or formal support ticket approval.

CLI Command / Rescue Endpoint
https://developer.teamwork.com/
Exit Protocol & Migration Notes

Permite la exportación de datos de proyectos, tareas e informes mediante la API de la plataforma o mediante herramientas de exportación en CSV.

Deployment & Infrastructure Requirements: TeamworkDocker
Hardware specs and Docker directives to run on local servers, dedicated VPS, or Kubernetes without telemetry leak to the cloud.
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Minimum Memory1 GB RAM (Recommended)
Compute CPU1 vCPU
Runtime / LanguageTypeScript / Go / Rust
Code LicenseOpen Source
Docker CLI Directive
docker run -d --name teamwork -p 8080:8080 teamwork:latest
Companion Services & Dependencies:
PostgreSQL 15+Redis 7+
Community & Repository
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Technical Reputation of Teamwork

80/100 Technical Trust

Frequent Praises in Production

  • Advanced resource allocation and capacity planning for billable work.
  • Live financial margin tracking per project and task.
  • Flexible views including Gantt, Table, List, and Kanban boards.

Reported Production Frictions

  • Steep learning curve due to extensive feature sets.
  • Advanced security and SSO features restricted to higher enterprise tiers.
Commercial Treatment & Vendor Lock-in:Self-Service in Dashboard

Cancellation flow is autonomous via billing portal or subscription settings.

Frequently Asked Technical Questions (Teamwork)

Does Teamwork offer a permanent free tier?

Yes, Teamwork provides a basic free plan designed for small teams needing fundamental project delivery and time tracking tools.

How are subscription fees calculated?

Pricing is structured primarily on a per-seat monthly model, with tiered plans offering greater automation and reporting capabilities.

Is there a trial period available for paid plans?

Yes, a 14-day free trial is available for evaluating paid tiers without requiring credit card details upfront.

Direct Alternatives

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